Academic Senate

MINUTES

Minutes of April 30^th

CALL TO ORDER 3:15 pm

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: (3:15 – 3:30) (15 min) Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:30 – 3:35): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:35 – 4:05)

President’s Report – J. Stover (5 min) see also:
EPCC Subgroup Report Out on GenAI Academic Integrity AP3775 Work – J. Stover, R. Holcomb (5 min)
Faculty Online Teaching Certification Work Group Final Report – T. Jacobson, L. D. Lukas (10 min)
Faculty Professional Development Senate Subcommittee Revitalization Workgroup Report A. Forrester, A Foster (10 min)

CONSENT (4:05 – 4:10) Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

CRC Curriculum Handbook Updates [Unit Value Change Guidelines]
Bylaws & Constitution Work Group Proposed Changes for Spring 2025 and Request for Extension of Work & Taskforce membership thru Fall 2025. See also
Thematic Learning Opportunity at SRJC Petaluma AY2025-26 and Beyond
1. Cover Sheet and Resolution
2. Recorded Presentation by Dr. AC Panella, Incoming Chair of Petaluma Faculty Forum
Adoption of Faculty Professional Development Senate Subcommittee Revitalization Recommendations

BREAK (4:10 – 4:15)

ELECTIONS (ASEC Officers) (4:15 – 4:30) Ballots will be paper-based, and voting will take place in the Senate Chambers and (if necessary) in our SRJC Petaluma location. Election Taskforce Senator Members T. Johnson, S. McGregor-Gordon, and N. Persons will confirm the results of the election for the body.

Vice President Candidate Statement: Tara Jacobson
Executive Secretary Candidate Statement: Monica Ohkubo
Equity Candidate Statement: Nick Perrone
At-Large Candidate Statement: Laura Aspinall
Associate Faculty Candidates Statements: Jessica Bush and L. Dawn Lukas

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

DISCUSSION

None.

INFORMATION (4:30 – 5:00)

Strategic Action Workgroup Action Steps Update – J. Smotherman (15 min)
Student Equity 3.0 planning – L. Collier & M. Senecal (15 min)
1. See also 2025-28 SE Plan Template and Resources (CCCCO)

ADJOURNMENT 5:00 p.m.

Wednesday, April 30, 2025

CALL TO ORDER 3:15 pm

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: (3:15 – 3:30) (15 min) Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:30 – 3:35): Correction/Adoption.

Minutes of April 16th

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:35 – 3:55):

President’s Report – J. Stover (5 min)

Bylaws & Constitution Work Group Proposed Changes [Sp25] and Request for Extension [Fa25] – T. Johnson, M. Ohkubo (5 min)

Bylaws 4.30.25

Constitution 4.30.25

CRC Curriculum Handbook Changes – A. Foster, J. Adams (10 min)

CONSENT (3:55 – 4:00) Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

Academic Senate Recommended Work concerning Generative Artificial Intelligence (GenAI) policies and procedures for the District Wide GenAI Taskforce

Regular and Substantive Interaction (RSI) Resolution

Name Coach Software

ACTION (4:00 – 4:30): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Meeting the Five Year Senate Area Apportionment Cycle Requirement (overdue) as per ARTICLE VIII, Section 5 of the bylaws: “Representation will be reviewed every five years by the Senate for apportionment reconsideration.” (15 min)

Special note: This topic first appeared on our agenda on 4 Sept 2024, and has, in one form or another, consistently been on our agendas and/or requiring action of the body/taskforce/ASEC ever since. In addition, we discussed the taskforce recommendations on 2/19, 3/05, & 4/02 (was also agendized 2/05, and was an Action Item on 4/16 and again today). The Academic Senate Executive Committee has approved these UPDATED recommended votes should the body wish to continue to act:

First Recommended Vote – Add New Associate Area (14) and reassign, with Senators’ consultation, so there are two associate senators per areas 12, 13, & 14 (including ~400 faculty per area / ~200 per senator) and including the creation of department specific lists organizing associate faculty by department.

Second Recommended Vote – Leave Contract Apportionment the same – make no change.

Third Vote Options (necessary if Second Vote is “No”)

Rearrange areas to make populations approximately equal; leave number of senators per area unchanged, and; use Mostly Even Distrubution including consultation with/outreach to departments to implement.

Rearrange areas placing departments with similar disciplines/interests in the same area, then apportion senators using the Huntington-Hill Method [Senate Taskforce’s Primary Recommendation].

Pro: This recommendation addresses proportionality of representation and greater alignment of departments with shared interests.

Con: This will require greater commitment from the senate to gather input from constituents to identify the new areas..

Consider other remaining Recommendations of the Senate Taskforce:

[Option 1] Leave areas as they are and reapportion senators so that representation is more proportional to the number of faculty in each area.

Pros: Easy. Makes representation more proportional. Establishes an apportionment procedure that could be used for future reapportionments.

Cons: Leaves unrelated disciplines in same areas; constituents may not feel represented.

[Option 2] Rearrange areas placing departments with similar disciplines/interests in the same area, then apportion senators.

Pros: Makes representation more proportional. Establishes an apportionment procedure that could be used for future reapportionments. Increased alignment of areas by interests; easier for senators to represent constituents.

Cons: Could be di icult to formulate new areas. Additional rearrangements may be necessary if new departments are added, or departments consolidated.

[Option 3] Rearrange areas to make populations approximately equal; leave number of senators per area unchanged.

Pros: Makes representation more proportional.

Cons: Produces areas representing very unrelated departments; constituents may not feel represented. Over time, as the number of faculty in each department changes, additional rearrangements will be necessary.

Proposed SLO Updated Rubric (5 min)

Does the Academic Senate recommend the adoption of the SLO Rubric Revision as proposed?

Senate Budget Overview and Management (5 min)

The Senate may consider tabling this Action item until August 20, 2025 and as supported by ASEC’s summer retreat and development work (see also current President’s Report).

What is the will of the Senate in terms of overall management and fiscal sustainability of our (very small) budget? Budgets of the past have supported limited engagement of Senators at statewide conferences, and fundraising efforts have been uneven. Questions have been raised by Senators regarding funding mechanisms and whether other CCC Academic Senates are funded (in part, in full) by their Districts? The other potential aspect of this question is the PRPP process and budgetary planning associated with the District?

BREAK (4:30 – 4:35 pm)

DISCUSSION (4:35 – 4:45 pm)

AP 7120A Faculty Hiring Administrative Procedure (1st Introduction for Fa25) (10 min)

The Hiring procedure for faculty hiring has been due for a long-standing, overdue overhaul. The Senate has spent multiple years in the past, and the District incorporated the formal recommendations (from year) of the Academic Senate and has been worked on via AP2410 undertaken in Spring 2025 (as lead by President Stover and Vice President Ohkubo).

INFORMATION (4:45 – 5:00 pm)

College Governance Restructuring – K. Jolley, L. Jay (15 min)

ADJOURNMENT 5:00 p.m.

Wednesday, April 16, 2025

Minutes of April 2nd, 2025

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: (est. 15 min) Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:30 – 3:35): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:35 – 3:40)

President’s Report (5 min) – J. Stover

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (3:40 – 4:05): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Senate Generative Artificial Intelligence Action Items (10 min)

carry over sub-item 1b. Does the Academic Senate wish to recommend the inclusion of a library department faculty representative as a key constituent anytime specific GenAI work and/or committees are formed? (see p.3 and/or library’s feedback)

Meeting the Five Year Senate Area Apportionment Cycle Requirement (overdue) as per ARTICLE VIII, Section 5 of the bylaws: “Representation will be reviewed every five years by the Senate for apportionment reconsideration.” (15 min)

Special note: This topic first appeared on our agenda on 4 Sept 2024, and has, in one form or another, consistently been on our agendas and/or requiring action of the body/taskforce/ASEC ever since. In addition, we discussed the taskforce recommendations on 2/19, 3/05, & 4/02 (was also agendized 2/05 but we ran out of time). The Academic Senate Executive Committee has approved these PROPOSED VOTES SHOULD THE BODY WISH TO IMMEDIATELY MOVE TO ACTION:

First Vote – Add Associates email addresses to Contract Distribution Lists for purposes of dispersing Senator notes to all faculty in each contract area (note: does NOT affect Area Representation and is ONLY for broader inclusion in Contract Senators’ communication to their area constituents)

Second Vote – Add New Associate Area (14) so there are two associate senators per area and more EVEN-ish distribution across associate areas.

Third Vote – Leave Contract Apportionment the same – make no changes

Fourth Vote Options (necessary if Third Vote is “No” – can be taken in this order or we can entertain a motion to reorder)

Rearrange areas to make populations approximately equal; leave number of senators per area unchanged, and; use Mostly Even Distrubution including consultation with/outreach to departments to implement.

Rearrange areas placing departments with similar disciplines/interests in the same area, then apportion senators using the Huntington-Hill Method [Senate Taskforce’s Primary Recommendation].

Pro: This recommendation addresses proportionality of representation and greater alignment of departments with shared interests.

Con: This will require greater commitment from the senate to gather input from constituents to identify the new areas..

Taskforce Additional Recommendations:

[recommendation 1] Leave areas as they are and reapportion senators so that representation is more proportional to the number of faculty in each area.

[recommendation 3 included in Fourth Vote option 4.d.i above]

[recommendation 4 included as First Vote item 2.a above]

BREAK (4:05 – 4:10)

DISCUSSION (4:10 – 4:30)

Proposed SLO Updated Rubric (10 min) – S. Avasthi

Does the Academic Senate recommend the adoption of the SLO Rubric Revision as proposed?

Senate Budget Overview and Management (10 min)

INFORMATION (4:30 – 5:00)

Strategic Actions Plan Update (15 min) – J. Smotherman, J. Stover

Academic Affairs Update (15 min) – R. Holcomb

ADJOURNMENT 5:00 p.m.

Wednesday, April 2, 2025

Minutes of March 5th 2025

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:20 – 3:25): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:25 – 3:40)

President’s Report (5 min) – J. Stover

Workgroup Progress Report: Revitalizing Faculty Professional Development AS Subcommittee (10 min) – A. Forrester, A. Foster

CONSENT (3:40 – 3:50)

Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion. Does the Academic Senate wish to endorse the following Consent Agenda?

S25 Cal-GETC Ethnic Studies Resolution: Resolved, That Academic Senate for California Community Colleges (ASCCC) work with ICAS to develop and implement a policy, effective Fall 2026, that any California Community College (CCC) ethnic studies course that is articulated to any California State University (CSU) or University of California (UC) course approved for ethnic studies general education and/or graduation requirements, be “automatically” approved for Cal-GETC Area 6.

DOC Recommendation on Online Proctoring Software: As resulting from the direct consultation of the Distance Education Committee, does the Academic Senate recommend that the District extend our license with Proctorio through the next academic year so that it expires in June of 2026?

ACTION (3:50 – 4:10): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Senate Generative Artificial Intelligence Action Items (20 min)

carry over sub-item 1d. On March 5th, the body recommended the District establish a long-term, multi-constituent task force to address the issues of GenAI. Does the Senate wish to forward recommended work to that committee? (see pp. 4—5) (10 min)

BREAK (4:10 – 4:15)

DISCUSSION (4:15 – 4:48):

Senate Area Reapportionment: Taskforce Report and Recommendations (15 min) – What is the Senate’s recommendation for Senate Area Reapportionment as based on the recommendations from the Fall 2024 Senate Reapportionment Taskforce?

Bylaws / Constitution Workgroup Input Discussion (10 min) – What is the Senate’s recommendation to the workgroup members (Senators Johnson and Ohkubo and President Stover) for substantive improvements, edits, and or changed to the Bylaws and or Constitution?

ASCCC Sp25 Resolution Packet (March 28 to April 10) (8 min) – What are the Senate’s recommendations for support (or not) of Spring 2025 Academic Senate for California Community Colleges’ (ASCCC’s) Spring Resolution Packet to date? You can also access the Spring 2025 ASCCC Resolutions Page here.

INFORMATION (4:48 – 5:00 pm)

Dual Enrollment Initiative (12 min) – K. Nazario, M. Ohkubo, L. Dulberg, V. Luna

ADJOURNMENT 5:00 p.m.

Wednesday, March 5, 2025

Minutes of February 19, 2025

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:20 – 3:25): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:25 – 3:45):

President’s Report (5 min) – J. Stover
Zero Textbook Cost (ZTC) California Grant Update (5 min) – K. Smith
CCC Full-Time Faculty Obligation Number (FON) Fall 2024 Update (10 min) – K. Jolley

Fall 2025 AD FON

Fall 2024 Compliance FON and Report-Signed form10-8-24 (part 1) - signed

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (3:45 – 4:30): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Senate Generative Artificial Intelligence Action Items (35 min total)

1a. Does the Academic Senate wish to recommend faculty consider including one of the sample syllabus statements offered by the GenAI workgroup [see pp.4-5]? (10 min)

…AFA Contract Article 17.05.A[p.4] for required aspects of syllabi

1b. Does the Academic Senate wish to recommend the inclusion of a library department faculty representative as a key constituent anytime specific GenAI work and/or committees are formed? (see p.3 and/or library’s feedback) (7.5 min)

1c. Does the Academic Senate wish to establish a committee on GenAi? (see p.4) (10 min)

Note: the workgroup recommended “a permanent subcommittee under the Academic Senate” [pp.1-2] but that recommendation is not advised given the scope of related tasks

1d. And if the Senate does move on item 1.c., does the Senate wish to forward recommended work to that committee? (see pp. 4—5) (7.5 min)

Shall the Academic Senate fund up to three additional faculty to attend Spring 2024 Plenary with President Stover this March? (10 min) This is an item related to our Spring Retreat Discussion Topic “How shall we engage in establishing priorities and management specific to our fiscal management?” and one that requires immediate consideration if we are to use Senate funds to send up to three additional faculty to Spring Plenary with President Stover. Relevant links:

Spring 2025 Plenary Registration Information
Hotel Site
- Cost per faculty (estimated in person) = $1,500 [$575 in person registration {includes meals Thurs. thru Sat.} + $657 plus tax hotel + ~250 towards travel expenses]
- Cost per faculty (estimated virtual) = $425 registration fee

BREAK (4:30 – 4:35)

DISCUSSION (4:35 – 4:45):

Senate Area Reapportionment: Taskforce Report and Recommendations (10 min) – What is the Senate’s recommendation for Senate Area Reapportionment as based on the recommendations from the Fall 2024 Senate Reapportionment Taskforce?

INFORMATION (4:45 – 5:00 pm)

Academic Affairs Budgetary Alignment Update with VPAA R. Holcomb (15 min.)

ADJOURNMENT 5:00 p.m.

Wednesday, February 19, 2025

Minutes of February 5^th 2025

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:25 – 3:30) Correction/Adoption

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:30 – 3:45)

1. President’s Report (5 min) – J. Stover

Support Document - Generative AI Crosswalk

2. Guided Pathways Report (10 min) – N. Perrone

Slide Deck - Guided Pathways Update

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (3:45 – 4:15) Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Senate Generative Artificial Intelligence (GenAI) Taskforce Report and Recommendations (30 min.) – What is the Senate’s recommendation(s) for GenAI policies and procedures as based on the recommendations from the Fall 2024 Senate GenAI Taskforce (see link above) and as shaped by the Library’s suggestions?

Additional Note (see President’s Report for more detail): The Academic Senate Executive Committee conducted a crosswalk of the above two documents. Recommendations across four meta-themes were identified as follows:

1. Recommendation for policy work to explicitly address Generative Artificial Intelligence in relevant Board Policies (BPs) and Administrative Procedures (APs)
2. Recommendations for work specific to faculty professional development needs
3. Recommendation for establishment of a GenAI Committee
4. Recommendation that the Library is explicitly included anytime key constituents are identified specific to GenAI work and committees

BREAK (4:15 – 4:20)

DISCUSSION (4:20 – 4:50)

Senate Area Reapportionment: Taskforce Report and Recommendations (15 min) – What is the Senate’s recommendation for Senate Area Reapportionment as based on the recommendations from the Fall 2024 Senate Reapportionment Taskforce? (see link above)
Shall the Academic Senate fund up to three additional faculty to attend Spring 2024 Plenary with President Stover this March? (15 min)

This is an item related to our Spring Retreat Discussion Topic “How shall we engage in establishing priorities and management specific to our fiscal management?” and one that requires immediate consideration if we are to use Senate funds to send up to three additional faculty to Spring Plenary with President Stover.

Relevant links:

INFORMATION (4:50 – 5:00)

Celebrating Safelight Scholar Ruben Garcia (10 min)

SGA President Ruben Garcia has been named the first-ever Safelite Scholar, a recognition made possible through Foster Love and the Safelite Foundation. This amazing program selects a small group of former foster youth across the country who have demonstrated academic excellence, awarding recipients a $60,000 scholarship along with a fellowship program to support their career development. Let’s celebrate this personal milestone for Ruben and, as he has already stated, “highlight the need for more opportunities like this for foster youth, that severely face unique challenges in higher education and career growth.”

ADJOURNMENT 5:00 p.m.

Wednesday, February 5, 2025

Minutes of January 15, 2025

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:25 – 3:30): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:30 – 3:35):

President’s Report (5 min) – J. Stover

See also: AP 7120A Recruitment and Hiring – Contract Faculty

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (3:35 – 4:20): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Establishing Long Term Practices for Student Learning Outcomes (SLOs) (20 min) – Does the Senate wish to adopt the recommendations for establishing an Outcomes and Assessment Committee charged with coordinating the assessments of Institutional, Service Area, Program, General Education, and Course SLOs as described in the SLO Coordinators’ Recommendation to the Academic Senate? (link also included as item title above)

Senate Generative AI Taskforce Report and Recommendations (10 min) – What is the Senate’s recommendation(s) for Generative AI policies and procedures as based on the recommendations from the Fall 2024 Senate Generative AI Taskforce?

Exemptions to Local AA Patterns [SRJC GE Pattern Item] (15 min) – Does the Academic Senate wish to adopt two new exemptions to local degree requirements specific to students in high unit majors and/or those having completed six months or more of active miliary service?

BREAK (4:20– 4:25)

DISCUSSION (4:25 – 4:40):

Senate Area Reapportionment: Taskforce Report and Recommendations (15 min) – What is the Senate’s recommendation for Senate Area Reapportionment as based on the recommendations from the Fall 2024 Senate Reapportionment Taskforce?

INFORMATION (4:40 to 5:00 pm)

AB928/ADT Video Project (Robin Eurgubian, Alma Sanchez Carreno, Julio Flores) (10 min) – Based on a limited-duration grant funded special assignments, faculty have the opportunity to contribute to this project and submit their interest thru February 21st as follows (32 mini interviews/videos):

There will be an open call process for departmental faculty in the respective ADT disciplines to express interest in participating in the AB928 ADT Major Exploration Videos. Applicants will submit a brief letter of interest, not to exceed two pages, that addresses the applicant's interest and experience regarding their respective ADT program, by February 21, 2025 to the VPAA.

Career Education and Professional Development Opportunities (10 min) – R. Smith & B. Davis

PowerPoint presentation linked here

ADJOURNMENT 5:00 p.m.

____________________________________________________________________________________

Wednesday, January 15, 2025

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM

Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:20 – 3:25)

Correction/Adoption

Minutes of December 4th, 2024

ADJUSTMENTS TO THE AGENDA

Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:25 – 3:30)

President’s Report

CONSENT (3:30 – 3:40)

Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

1. Exchange Bank Resolutions on Adding and Removing Signatories:

ACTION (3:40 – 3:50)

1. Establishing a Online Teaching Certification Workgroup (10 min) - Shall the Academic Senate establish a workgroup using established procedures to bring recommendations back to the Senate for Online Teaching Certification for SRJC faculty?

DISCUSSION (3:50 – 5:00)

1. Establishing Long Term Practices for Student Learning Outcomes (25 min) - What is the Senate’s recommendation for institutionalizing our ongoing Student Learning Outcome (SLOs) assessment, including course, program, service area, and institutional outcomes? With SLO Liaison positions ending last semester and SLO Coordinator positions continuing, it is important we establish permanent, ongoing policies, practices, and structures that support meaningful and manageable SLO assessment at SRJC.

See SLO Coordinators E. Schmidt & S. Avasthi Recommendations Support Document – (link also included as item title above)

2. Senate Area Reapportionment: Taskforce Report and Recommendations – (10 min) - What is the Senate’s recommendation for Senate Area Reapportionment as based on the recommendations from the Fall 2024 Senate Reapportionment Taskforce?

3. Senate Generative AI Taskforce Report and Recommendations – (10 min) - What is the Senate’s recommendation(s) for Generative AI policies and procedures as based on the recommendations from the Fall 2024 Senate Generative AI Taskforce?

Support Document: Library Faculty Feedback for the Senate AI Taskforce Recommendations (Fall 2024)

4. Exemptions to Local AA Patterns [SRJC GE Pattern Item] (20 min)

Title5 Aligned Local GE Pattern and Possible Exemptions YouTube Explainer
Support Document: Pattern Example (as including in YouTube link above)
Support Document: Final Title 5 Alignment of the SRJC Local General Education Pattern
Video embedded below:

INFORMATION None.

ADJOURNMENT 5:00 p.m.

_____________________________________________________________________________________________

FALL

Wednesday, December 4, 2024

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

MINUTES (3:25 – 3:35): Correction/Adoption.

Minutes of November 6th 2024 (v.2)

Minutes of November 20th 2024

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:35 – 4:05):

Senate Taskforce on Reapportionment Report Out (10 min) – G. Moore & S. McGregor-Gordon

Senate Taskforce on Generative AI Report Out (10 min) – J. van Gorp & A. Atilgan Relyea

Textbook and Instructional Materials (5 min) – M.C. Oxford and K. Rahn

Sustainability Committee (5 min) – D. Liebman & J. Palladini

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

DISCUSSION (4:05 – 4:45):

Online Teaching Certification (20 min)

Does the Academic Senate wish to establish online teaching certification standards for all faculty teaching online, and if so, how? Past President N. Persons has completed extensive research across multiple California Community Colleges (CCCs) for your initial consideration as we begin this important discussion. 

BREAK (4:25– 4:30)

Establishing Long Term Practices for Student Learning Outcomes (15 min)

What is the Senate’s recommendation for institutionalizing our ongoing Student Learning Outcome (SLOs) assessment, including course, program, service area, and institutional outcomes. With SLO Liaison positions ending this semester and SLO Coordinator positions continuing, it is important we establish permanent, ongoing policies, practices, and structures that support meaningful and manageable SLO assessment at SRJC.

See SLO Coordinators E. Schmidt & S. Avasthi Recommendations Support Document – (link also included as item title above)

INFORMATION (4:45 – 5:00)

Academic Affairs [11/20] Update (Return for Questions) – R. Holcomb

ADJOURNMENT 5:00 p.m.

_____________________________________________

Wednesday, November 20, 2024

Minutes of November 6th 2024

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

MINUTES (3:25 – 3:30): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:30 – 4:00):

President’s Report (5 min) – J. Stover

ASCCC Fall Plenary Session 2024 Resolutions

District Online Committee Report (5 min) – T. Jacobson

Petaluma Faculty Forum Report (5 min) – L. Erikson Rhodes

Professional Development Committee Report (5 min) – A. Foster & A. Forrester

Research Study on Local Awards (10 min) – J. Smotherman & K. Woodward

Santa Rosa Junior College Research Study on Local Program Awards Executive Summary

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (4:00 – 4:30): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Academic Senate Revision of our Bylaws and Constitution (10 min)

Shall the Academic Senate establish a taskforce using established procedures for the purposes of revising and updating the Bylaws and Constitution?

See: Senate Bylaws Updated Notes and Senate Constitution Updated Notes (15 Nov 2024) 

Establishing Local Degree Requirements Language (10 min) – Must be decided in full on/before December 4th

Does the Academic Senate wish to Establish Local Degree Requirements in Student Success & Wellness (including Information Literacy) and American Institutions?  

See Support Document – Local Degree Requirements Language [new/updated 15 Nov. 2024] (link also included as item title above)

See Option A GE DRAFT Title 5 Updates PDF Support Doc here

For previously shared support document please see previous agendas at current meeting materials here.

Revitalization of Faculty Professional Development Committee (a Senate subcommittee) (10 min)

Does the Academic Senate wish to reestablish its subcommittee on Faculty Professional Development, including the formation of a work group to investigate and bring forward to the Senate ideas and recommendations for reconstituting the Senate Faculty Professional Development subcommittee? This subcommittee – which would be a Brown Act Committee – is specific to #8 of the 10+1: “policies for faculty professional development activities.” 

Committee description, membership, and charge as outlined in Article III, Section 4 of our Bylaws

Updated Support Document Faculty Professional Development (link also included as item title above)

BREAK (4:30– 4:35)

DISCUSSION (4:30 – 4:45):

Online Teaching Certification (15 min)

Online Teaching Certification Research (Fall 2024) (link also included as item title above)

INFORMATION

Academic Affairs Update – R. Holcomb (15 min)

ADJOURNMENT 5:00 p.m.

_____________________________________________

Wednesday, November 6, 2024

Minutes of October 16th 2024

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

MINUTES (3:25 – 3:30): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:30 – 3:45):

President’s Report (5 min) – J. Stover

Guided Pathways Report (10 min) – N. Perrone

CONSENT (3:45 – 3:55) Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

2024 Title IX Regulations: Implementing Key Provisions

Adapted Physical Education Disciplines List Changes

ACTION (3:55 – 4:10): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

What Shall Be the Academic Senate Recommendation for Area 6 Curriculum in the New CAL-GETC Pattern? (15 min) Must be decided in full on/before December 4th

Ethnic Studies Department Recommendation [10/11/24]: Follow the intent of Cal-GETC Area 6 Ethnic Studies [ES] and only allow courses that have been approved at the CSU/UC level ES in autonomous disciplines within ES.

BREAK (4:10– 4:15)

DISCUSSION (4:15 – 5:00)

How shall the Academic Senate Revise our Bylaws and Constitution? (10 min)

The support PDFs include handwritten notes (in red) where edits and updates (non-exhaustive) are needed. Senators are asked to consider how this work will be tasked and completed this Academic Year. In the past, the Senate has implemented taskforces to complete this work.

See: Senate Bylaws w/PrezNotes and Senate Constitution w/PrezNotes (both 12Oct2024)

Local Degree Requirements (15 min) – Must be decided in full on/before December 4th

How does the Senate wish to Establish Local Degree Requirements in Student Success & Wellness (including Information Literacy) and American Institutions?

New Support Docs

See Support Doc – Local Degree Language here (link also included as item title above)

See Option A GE DRAFT Title 5 Updates PDF Support Doc here

Previously Shared Support Docs

Area E – Lifelong Learning and Self-Development (which includes Information Literacy)

Also see CCC Local Degree Supporting Documents for Area E

Area F – American Institutions

Also see List of Colleges with American Institutions Requirement (non-exhaustive; reflects the colleges that responded to K. Blackwell’s inquiry.)

Revitalization of Faculty Professional Development Committee (a Senate subcommittee) (20 min)

How does the Academic Senate wish to reestablish its subcommittee on Faculty Professional Development? This subcommittee – which would be a Brown Act Committee – is specific to #8 of the 10+1: “policies for faculty professional development activities.”

Committee description, membership, and charge as outlined in Article III, Section 4 of our Bylaws

Updated Support Document Faculty Professional Development (link also included as item title above)

INFORMATION

None.

ADJOURNMENT 5:00 p.m.

_____________________________________________

Wednesday, October 16, 2024

Minutes of October 2nd 2024

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

MINUTES (3:25 – 3:30): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:30 – 3:35):

President’s Report (5 min) – J. Stover

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (3:35 – 4:15): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Local Degree Requirements (20 min)

How does the Senate wish to Establish Local Degree Requirements in Student Success & Wellness (including Information Literacy) and American Institutions?

New Support Docs

See Support Doc – Local Degree Language here (link also included as item title above)

See Option A GE DRAFT Title 5 Updates PDF Support Doc here

Previously Shared Support Docs

Area E – Lifelong Learning and Self-Development (which includes Information Literacy)

Also see CCC Local Degree Supporting Documents for Area E

Area F – American Institutions

Also see List of Colleges with American Institutions Requirement (non-exhaustive; reflects the colleges that responded to K. Blackwell’s inquiry.)

Revitalization of Faculty Professional Development Committee (a Senate subcommittee) (20 min)

Committee description, membership, and charge as outlined in Article III, Section 4 of our Bylaws

Updated Support Document Faculty Professional Development (link also included as item title above)

BREAK (4:15– 4:20)

DISCUSSION (4:20 – 4:45)

What Shall Be the Academic Senate Recommendation for Area 6 Curriculum in the New CAL-GETC Pattern? (15 min)

1st Choice of Action (Ethnic Studies Department Recommendation as of 10/11/24): Follow the intent of Cal-GETC Area 6 Ethnic Studies and only allow courses that have been approved at the CSU/UC level Ethnic Studies [ES] in autonomous disciplines within Ethnics Studies (ES).

2nd Choice of Action (Revised Recommendation from Curriculum Office based on Previous Senate Discussion): Allow only courses approved at the State level for Cal-GETC Area 6 to be a part of our local Area 6 curriculum, and utilize the support of the local CRC processes, systems, and bylaws (see also page 7, Article Vii, Section B) to enable the expansion of Area 6 (locally and Cal-GETC) while also maintaining the essential elements of the Ethnic Studies curriculum.

Other Choice(s) of Action: as yet undetermined course of action – not recommended.

Full Support Materials here (link also included as item title above)

Shall the Academic Senate Revise our Bylaws and Constitution? (10 min)

How does the Academic Senate wish to revise its bylaws and constitution?

See also: Senate Bylaws w/PrezNotes and Senate Constitution w/PrezNotes (both 12Oct2024)

INFORMATION (4:45 – 5:00)

2024 Title IX Regulations: Exploring Key Provisions (15 min) Presenters: Theresa Richmond, Interim Vice President of Human Resources & Stephanie Jarrett, Title IX Coordinator

See also: 2024 Title IX Regulations: Exploring Key Provisions

ADJOURNMENT 5:00 p.m.

_____________________________________________

Wednesday, October 2, 2024

Minutes of September 18^th 2024

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:25 – 3:30): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:30 – 3:35):

President’s Report (5 min) – J. Stover

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (3:40 – 4:15): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Waitlist Workgroup Remaining Recommendations – A Pro-Con Parliamentary Mic Debate (15 min)

Does the Academic Senate wish to adopt Recommendation #3, Item 3a., Confer with EPCC?
Does the Academic Senate wish to adopt Recommendation #2, Items 2a. - 2i., Recommendations to apply when Banner implemented?

Consideration of Senate Taskforce on Generative Artificial Intelligence (GenAI) – A Pro-Con Parliamentary Mic Debate (10 min.)

Does the Academic Senate wish to establish a task force of faculty to develop a set of recommendations for policies and procedures concerning Generative Artificial Intelligence (GenAI) tools (writ large) before the end of the Fall 2024 semester?

Related Resources:

Consideration of Faculty Resolution for Senate Action on Generative Artificial Intelligence (GenAI) – A Pro-Con Parliamentary Mic Debate (10 min)

Does the Academic Senate wish to act on this resolution? Possible actions may include: referral to a taskforce or Senate sub- or consultation committee (EPCC, TIMC, DOC, Gen AI Taskforce [if available]); table the resolution until taskforce established, etc.

BREAK (4:15– 4:20)

DISCUSSION (4:20 – 5:00):

Local Degree Requirements – A Pro-Con Parliamentary Mic Debate (10 min)

Does the Academic Senate wish to establish local degree requirements in Area E – Lifelong Learning and Self-Development ; Area H – Global Perspectives and Environmental Literacy ; Area I – Information Literacy ; and Area F – American Institutions?

Also see CCC Local Degree Supporting Documents for Area E
Also see List of Colleges with American Institutions Requirement (non-exhaustive; reflects the colleges that responded to K. Blackwell’s inquiry.)

Guided Pathways Q &A (10 min)

We will address any follow-up questions not addressed during our last meeting (9/18/2024) when the Guided Pathways Report was shared.

Revitalization of Faculty Professional Development Committee (a Senate subcommittee) (20 min)

Shall the Academic Senate reestablish its subcommittee on Faculty Professional Development? This subcommittee – which would be a Brown Act Committee – would be a subset of the Professional Development Committee, which is a Senate Consultation Committee.

Committee description, membership, and charge as outlined in Article III, Section 4 of our Bylaws
See also: Discussion Support Document Faculty Professional Development

INFORMATION

None.

ADJOURNMENT 5:00 p.m.

_____________________________________________

Wednesday, September 18, 2024

Minutes of September 4, 2024

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:20 – 3:25): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:25 – 3:50):

President’s Report (5 min) – J. Stover
Accreditation Report (10 min) – J. Smotherman
Guided Pathways Update (10 min) – M. Long / N. Perrone

CONSENT Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION (3:50 – 4:20): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

Waitlist Workgroup Proposals (20 min)

In the fall, the Academic Senate called for a workgroup to take up anew the question of SRJC waitlist practices that originally took place in 2019. The workgroup has developed a set of recommendations for both current waitlist practices and following the implementation of the new student information system, Banner. Senators are asked to consider again approval of the recommendations of the taskforce.

Consideration of Senate Taskforce for Area Realignment/Reapportionment (10 min)

Article VIII, Section 5 of the Academic Senate Bylaws state, “Representation will be reviewed every five years by the Senate for apportionment reconsideration.” Does the Academic Senate wish to establish a task force of Senators to develop apportionment reconsideration proposals for the body to review before the end of the Fall 2024 semester?

BREAK (4:20 – 4:25)

DISCUSSION (4:25 – 4:45):

Consideration of Faculty Resolution for Senate Action on Generative Artificial Intelligence (GenAI) (10 min) A “Resolution on the Ethical Integration of Generative Artificial Intelligence (GenAI) in Education” has been brought forward by English Faculty Member Dr. Purnur Ozbirinci. The resolution under consideration presents three Discussion Topics (Resolutions 2, 3, & 4) for the Academic Senate to take up if we so choose. Does the Academic Senate wish to consider this resolution for adoption? [Second discussion]
Consideration of Senate Taskforce on Generative Artificial Intelligence (GenAI) (10 min.)

INFORMATION (4:45 – 5:00)

SRJC Local General Education Updates – T. Jacobson, M. Ohkubo, N. Perrone

Area E - Lifelong Learning and Self-Development (also see CCC Local Degree Supporting Documents for Area E)
- Includes Area H - Global Perspectives and Environmental Literacy
- Includes Area I - Information Literacy
Area F - American Institutions (links to separate slide deck)

SRJC Local General Education Updates: Title 5, Mandated Alignments, and Areas of Local Decision Making

ADJOURNMENT 5:00 p.m.

_____________________________________________

Wednesday, September 4, 2024

Minutes of August 21, 2024

CALL TO ORDER 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT

OPEN FORUM (3:20-3:30): Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.

MINUTES (3:30-3:35): Correction/Adoption.

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS (3:35-3:40)

President’s Report – J. Stover, 5 min.

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

DISCUSSION (3:40-4:40)

1. Waitlist Workgroup Proposal – N. Persons, 15 min

Waitlist Workgroup Proposal

Waitlist Workgroup Proposal Waitlist Draft FAQ for Students

BREAK (3:55-4:00)

2. Consideration of Faculty Resolution for Senate Action on Generative Artificial Intelligence (GenAI) – 25 min.

A “Resolution on the Ethical Integration of Generative Artificial Intelligence (GenAI) in Education” has been brought forward by English Faculty Member Dr. Purnur Ozbirinci. Dr. Ozbirinci sought assistance with the language of the resolution from the Academic Senate Executive Committee and others, and the resolution under consideration presents three Discussion Topics (Resolutions 2, 3, & 4) for the Academic Senate to take up if we so choose. Dr. Ozbirinci will share her process with us (3-5 minutes) to help frame our discussion. Does the Academic Senate wish to consider this resolution for adoption? [First discussion.]

3. Consideration of Senate Taskforce for Area Realignment/Reapportionment – 15 min.

Article VIII, Section 5 of the Academic Senate Bylaws state “Representation will be reviewed every five years by the Senate for apportionment reconsideration.” Does the Academic Senate wish to establish a task force of Senators to develop apportionment reconsideration proposals for the body to review before the end of the Fall 2024 semester? [First discussion.]

INFORMATION (4:40-5:00)

SRJC Local General Education Updates – J. Stover, K. Blackwell, A. Foster, 20 min.

Area 6 Ethnic Studies Considerations – Formal Department Recommendations & Cal-GETC Standards Version 1.0
Update on Local Graduation Requirements and Program/Department Consultation Process for current GE Areas that are not included in the Title 5 updates including:
- Area E - Lifelong Learning and Self-Development
- Area F - American Institutions
- Area H - Global Perspectives and Environmental Literacy
- Area I - Information Literacy

SRJC Local General Education Updates: Title 5, Mandated Alignments, and Areas of Local Decision Making

ADJOURNMENT 5:00 p.m.

_____________________________________________________________________________________________

Wednesday, August 21, 2024