This Academic Senate is created to secure the professional rights and to carry out the responsibilities of the faculty of the Sonoma County Junior College District. The faculty have the traditional right of college faculty to participate in the governance of the college. As specialists in specific disciplines and as experienced instructors, the participation of the faculty in the governance of the college is essential for the district’s pursuit of its mission. As professionals, the faculty have the right and a duty to set professional and ethical standards for the conduct of their profession and to promote the excellence of their profession. In order to achieve these ends and in accordance with Title 5 of the California Administrative Code, Subchapter 2, Sections 53200-53205, this Academic Senate is established.
To see previous years' meeting materials, click here, or browse the archives.
SRJC's Land Acknowledgement Statement:
We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
Academic Senate's Open Forum:
Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum (form here), please send an email to the office of the Academic Senate at guser556@santarosa.edu, and in your email please include your name, your department, and the topic to which you wish to speak. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized, or emailing your statement in advance to be read at the meeting by the Administrative Assistant.
Academic Year 2025-2026: Fall
- Wednesday, August 20, 2025
LAND ACKNOWLEDGEMENT STATEMENT
We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.
MINUTES (3:30 – 3:35) Correction/Adoption of Minutes
ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.
REPORTS (3:35 – 3:45)
- President’s Report (5 min) – J. Stover
- Petaluma Faculty Forum (5 min) – A.C. Panella
CONSENT (3:45 – 3:50) Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.
ACTION Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda. None.
DISCUSSION (3:50 – 4:25)
1. Reorganization of Associate Areas of Representation (10 minutes) Shall the Associate Areas of Representation be reorganized as outlined in this proposal.
2. AP7120 Contract Faculty Hiring Procedure (25 minutes) Topics to be Addressed (in order, to begin)
- Shall Students be included on all Contract Faculty Hiring Committees? And if so, how?
- Shall Outside Faculty (read: outside of department/discipline) be included on all Contract Faculty Hiring Committees? And if so, how?
- Other questions as raised along the way.
Related Resources:
BREAK (4:25 to 4:30)
INFORMATION (4:30 to 5:00 pm) Presentation on Three New GenAI Features Debuting in Canvas (15 minutes of presentation and 15 minutes of Q&A) (30 minutes) Please note: Senator-related resources* are included in #1 and #2 below, while General Faculty Resources** are included in #3 below.
(1)* SRJC Distance Education Related Resources
(2)* Academic Senate for California Community Colleges (ASCCC) Related Resources
- Related Resolutions
(3)** Other General GenAI Resources for All Faculty (non-exhaustive)
- A Very Gentle Introduction to Large Language Models without the Hype Mark Riedl on Medium (Apr 14, 2023)
- Self-paced training courses (thank you, Distance Ed!)
ADJOURNMENT: 5:00 p.m.
- Wednesday, 3 Sept. 2025 (Regular Meeting) & Friday, 3 Sept. 2025 (Fall Retreat)
September 3, 2025, 3:15 p.m.
Santa Rosa: (New) Senate Chambers, Doyle 145
Petaluma: Room 690, Richard Call Bldg.
ZOOM ID: 958 4627 3808
Click here to start Zoom
CALL TO ORDER 3:15 p.m.
LAND ACKNOWLEDGEMENT STATEMENT We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant (email = guser556@santarosa.edu) before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.
MINUTES (3:30 – 3:35): Correction/Adoption.
ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.
REPORTS (3:35 – 3:40)
- President’s Report (5 min) – J. Stover
CONSENT (3:40 – 3:45): Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.
- Associate Degree Course Requirements – Military Exemption for Veterans Credit DD214(see also Deciphering the DD-214 [PDF Presentation])
- Recommended Classroom Practices for Flexibility and Accommodation in Student Attendance and Participation (non-exhaustive)
ACTION (3:45 - 3:50): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.
- Reorganization of Associate Areas of Representation - Shall the Associate Areas of Representation be reorganized as outlined in this proposal?
DISCUSSION (3:50 – 5:00)
1. AP7120 Contract Faculty Hiring Procedure (25 min)
- Shall Students be included on all Contract Faculty Hiring Committees?
- Shall Outside Faculty (read: outside of department/discipline) be included on all Contract Faculty Hiring Committees?
Related Resources:
- AP7120 Document (Clean)
- From 4.3.2p to AP 7120A Contract Faculty Hiring (Slide Deck from May 21st Special Listening Session)
2. “Three New GenAI Features Debuting in Canvas” (15 min) This item appeared as an Information item at our August 20th meeting, and a senator made a motion, which was seconded, to move the item to the Discussion Agenda of this meeting. It was difficult to frame a specific question to be discussed based on the following factors as discussed by the Academic Senate Executive Committee:
- It is not Senate 10+1 purview to debate the merits of Generative Artificial Intelligence writ large.
- The Academic Senate has, on a very limited basis, taken up the debate of Canvas-based teaching tools, and to do so now would be precedent setting in a manner running counterintuitive to an Instructor’s academic freedom of choice in their teaching and learning activities.
- AFA has established the need to negotiate with the District, which is forthcoming.
- The District has made the call for the formation of the Generative Artificial Intelligence Taskforce, which is a direct result of an Academic Senate recommendation in Spring 2025 (also see minutes of April 30, 2025)
- A subcommittee of the Educational Planning and Coordinating Committee (EPCC) as per AP2410 is working on an academic intregrity policy as reported out on May 7, 2025 and as recommended by the Academic Senate on February 19, 2025 (see minutes here).
- The three faculty-facing GenAI tools proposed for Canvas by Canvas and Instructure have to be activated, one by one, by each instructor if they wish to use them in any combination (i.e., these are opt-in tools).
With this in mind, the Senators who made the motion and the second to move to Discussion will be called upon first to speak to the topic.
BREAK (4:25– 4:30 pm)
3. Online Teaching Certification (30 min) Does the Academic Senate wish to adopt the recommendations embedded in the Faculty Online Teaching Certification Work Group Final Report [May 7, 2025] as including (but not limited to) the following:
Recommendations re: Certificate Basics.
1.1 Therefore, WE RECOMMEND that SRJC's Distance Education department create a custom Online Instruction Certification (OIC) that aligns with @ONE CVC-OEI Course Design Rubric in legally relevant materials such as Interaction, and Accessibility, while also providing training in content presentation and assessment.
1.2 WE RECOMMEND that SRJC's OIC should be at least 40 hours (which is the current length of the existing Online Special Expertise (OSE) Certification program) to achieve @ONE alignment in legally relevant materials, such as Interaction and Accessibility.
1.3 WE RECOMMEND that when a department does not have any available certified faculty, the department chair, in consultation with the ID, can assign an online course to a non-certified faculty or new hire, who must then enroll in the full certificate course.
1.4 WE RECOMMEND that the certificate should be approved for FLEX and PGI.
1.5 While matters of pay are out of our purview, WE RECOMMEND working with AFA as appropriate to achieve a similar or monetary incentive for all faculty, especially those who do not qualify for FLEX or PGI, such as online associate faculty.
Recommendations re: Certificate Updates.
2.1 WE RECOMMEND that Distance Education track faculty certification status, new regulations, and any recommended @ONE aligned updates, and will report any relevant information to the Academic Senate and DCC/IM on a regular basis, such as once a year. Any changes that could affect the time commitment of the SRJC certificate will be communicated to the Academic Senate as soon as possible [footnote: It is also worth noting the @ONE OEI Rubric will be updated in the future and will likely have an additional component to address Equity and Inclusion, which could be addressed at that time.]
Should time permit, we could also review and move forward…
Equivalency and Recertification Recommendations #s 3.1; 3.2; & 3.3
Maintenance Requirements Recommendations #s 4.1; 4.2; 4.3; & 4.4
Other Recommendations #s 5.1 & 5.2
INFORMATION
None.
ADJOURNMENT 5:00 p.m.
____________________________________________________________
ALL FACULTY MEMBERS ARE INVITED TO ATTEND ACADEMIC SENATE MEETINGS
This Academic Senate is created to secure the professional rights and to carry out the responsibilities of the faculty of the Sonoma County Junior College District. The faculty have the traditional right of college faculty to participate in the governance of the college. As specialists in specific disciplines and as experienced instructors, the participation of the faculty in the governance of the college is essential for the district’s pursuit of its mission. As professionals, the faculty have the right and a duty to set professional and ethical standards for the conduct of their profession and to promote the excellence of their profession. In order to achieve these ends and in accordance with Title 5 of the California Administrative Code, Subchapter 2, Sections 53200-53205, this Academic Senate is established.
____________________________________________________________
Fall Retreat 2025 Sept 5, 2025
9:00 am to 1:00 pm
Santa Rosa: Center for Excellence in Teaching and Learning (CETL),
Doyle Library, 3rd Floor [in person retreat]
CALL TO ORDER 9:00 a.m.
LAND ACKNOWLEDGEMENT STATEMENT We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant (email = guser556@santarosa.edu) before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.
MINUTES; ADJUSTMENTS; REPORTS; CONSENT; INFORMATION None
DISCUSSION
9:00 - 9:10 am: Land Acknowledgement, Welcome Back, SLOs, Agenda Review [10 min]
9:10 - 9:30 am: Coffee Talk [20 min]
9:30 - 9:40 am: Senate Basics (a quick review) [10 min]
9:40 - 10:00 am: The Role of The Academic Senator [20 min]
10:00 - 10:20 am: The Mira Costa Calendar Project and a 16 Week Semester [20 min]
10:20 - 10:30 am: Break [10 min]
10:30 - 10:40 am: Students’ 9+1 Right to Participate [10 min]
10:40 - 11:10 am: GenAI and the 10+1 – A Discussion [30 min]
11:10 - 11:20 am: Break [10 min]
11:20 am - 12:00 pm: Mock Debate(s) Intro/Format w/ +/- Mics [40 min]
12:00 - 12:45 pm: Senate Priorities for AY25-26 [45 min]
12:45 - 1:00 pm : Wrap-Up & Looking Ahead [15 min]
ADJOURNMENT 1:00 p.m.
____________________________________________________________
ALL FACULTY MEMBERS ARE INVITED TO ATTEND ACADEMIC SENATE MEETINGS
This Academic Senate is created to secure the professional rights and to carry out the responsibilities of the faculty of the Sonoma County Junior College District. The faculty have the traditional right of college faculty to participate in the governance of the college. As specialists in specific disciplines and as experienced instructors, the participation of the faculty in the governance of the college is essential for the district’s pursuit of its mission. As professionals, the faculty have the right and a duty to set professional and ethical standards for the conduct of their profession and to promote the excellence of their profession. In order to achieve these ends and in accordance with Title 5 of the California Administrative Code, Subchapter 2, Sections 53200-53205, this Academic Senate is established.
- Wednesday, September 17, 2025
AGENDA
(Future) MINUTES
(future) ZOOM RECORDING
CALL TO ORDER 3:15 p.m.
LAND ACKNOWLEDGEMENT STATEMENT We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate Administrative Assistant (email = guser556@santarosa.edu) before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized or emailing your statement in advance to Academic Senate to be read by the Executive Secretary.
MINUTES (3:30 – 3:35 pm): Correction/Adoption
ADJUSTMENTS TO THE AGENDA Any senator may move any Consent item to the Action agenda to allow for discussion.
REPORTS (3:35 – 3:40 pm)
- President’s Report (5 min) – J. Stover
CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion. None
ACTION (3:40 – 3:45 pm): Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.
1. Online Teaching Certification (5 min) Does the Academic Senate wish to adopt the recommendations embedded in the Faculty Online Teaching Certification Work Group Final Report [May 7, 2025] as including:
- Certificate Basics Recommendations 1.1, 1.2, 1.3, 1.4, 1.5.
- Certificate Updates Recommendations 2.1.
- Equivalency and Recertification Recommendations 3.1; 3.2; 3.3
- Maintenance Requirements Recommendations 4.1; 4.2; 4.3; & 4.4
- Recommendations 5.1 & 5.2
DISCUSSION (3:45 to 4:50 pm, includes break)
please note items marked *[urgent]* can be moved to action and voted on in the same session.
[item one five minutes 3:45 to 3:50 pm] Discussion Item – Bylaws Change. Does the Academic Senate support changes to the academic senate bylaws and as based on this action item which was passed by the Senate on 3 September 2025 (recording here) and supported by the faculty in a vote concluded on 12 September 2025. The bylaws changes are specific to Article VIII, Section 5 and can be viewed in this support document.
*[urgent]* [item two ten minutes 3:50 to 4:00 pm] Shall the Academic Senate fund up to two additional faculty to attend ASCCC Fall 2025 Plenary with President Stover this November? The body approved a similar action on March 5, 2025 for the Spring 25 Plenary. Related information:
- Cost per faculty (estimated in person) = $2,000 [$625 in person registration { includes continental breakfast and lunch each day along with all conference materials. Dinners are on your own.} includes meals Thurs. thru Sat.} + $1,375 for travel to / from San Diego, CA)
- Registration for the Fall Plenary Session is Available Here
- Hotel Information - Hyatt Regency La Jolla (sold out, but there are other hotels closeby)
[item three twenty minutes 4:00 to 4:20 pm] What recommendations does the Academic Senate have specific to professional development resources and opportunities for Generative Artificial Intelligence educational tools? The Senate serves a “rely primarily upon” role in recommending professional development policies.
BREAK 4:20 to 4:25 pm
[item four twenty-five minutes 4:25 to 4:50 pm] What recommendations does the Academic Senate have regarding curriculum needs specific to Generative Artificial Intelligence? The Senate serves a “rely primarily upon” role in recommending curriculum.
INFORMATION 4:50 to 5:00 pm
Academic Senate End of Year Report [AY2024 – 25] – Board of Trustees Presentation
ADJOURNMENT 5:00 p.m.
____________________________________________________________
ALL FACULTY MEMBERS ARE INVITED TO ATTEND ACADEMIC SENATE MEETINGS
This Academic Senate is created to secure the professional rights and to carry out the responsibilities of the faculty of the Sonoma County Junior College District. The faculty have the traditional right of college faculty to participate in the governance of the college. As specialists in specific disciplines and as experienced instructors, the participation of the faculty in the governance of the college is essential for the district’s pursuit of its mission. As professionals, the faculty have the right and a duty to set professional and ethical standards for the conduct of their profession and to promote the excellence of their profession. In order to achieve these ends and in accordance with Title 5 of the California Administrative Code, Subchapter 2, Sections 53200-53205, this Academic Senate is established.
- Wednesday, October 1, 2025
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- Wednesday, October 15, 2025
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- Wednesday, October 29, 2025
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- Wednesday, November 5, 2025
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- Wednesday, November 19, 2025
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- Wednesday, December 3, 2025
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Academic Year 2025-2026: Spring
- Wednesday, January 21, 2026
- Wednesday, February 4, 2026
- Wednesday, February 18, 2026
- Wednesday, March 4, 2026
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- Wednesday, April 1, 2026
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- Wednesday, April 15, 2026
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- Wednesday, April 29, 2026
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- Wednesday, May 6, 2026
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