CURRENT MEETING MATERIALS, 2023-2024
This Academic Senate is created to secure the professional rights and to carry out the responsibilities of the faculty of the Sonoma County Junior College District. The faculty have the traditional right of college faculty to participate in the governance of the college. As specialists in specific disciplines and as experienced instructors, the participation of the faculty in the governance of the college is essential for the district’s pursuit of its mission. As professionals, the faculty have the right and a duty to set professional and ethical standards for the conduct of their profession and to promote the excellence of their profession. In order to achieve these ends and in accordance with Title 5 of the California Administrative Code, Subchapter 2, Sections 53200-53205, this Academic Senate is established.
To view previous years' meeting materials, please view the archives or click here.
SRJC's Land Acknowledgement Statement:
We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
Academic Senate's Open Forum:
Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please send an email to Academic Senate President Nancy Persons at npersons@santarosa.edu and in your email please include your name, your department, and the topic to which you wish to speak. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized, or emailing your statement in advance to President Persons at npersons@santarosa.edu, to be read at the meeting by the Administrative Assistant.
FALL 2023
OCTOBER 4, 2023
LOCATION: 4638 Bertolini Senate Chambers and 628 Call (Petaluma)
CALL TO ORDER: 3:15 p.m.
LAND ACKNOWLEDGEMENT: We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate's Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized, or emailing your statement in advance to guser556@santarosa.edu, to be read by the Administrative Assistant.
MINUTES:
Minutes of September 20, 2023 (pending)
ADJUSTMENTS TO THE AGENDA
REPORTS:
- President's Report - N. Persons, 5 min.
- Professional Development Coordinators Report - A. Donegan, A. Forrester, 5 min.
CONSENT:
None.
ACTION:
- Peer Online Course Review (POCR) - L. Beach, 20 min.
At the recommendation of the Academic Senate last year, SRJC has joined the California Virtual College (CVC) as both a home and teaching college. Implementation is beginning. All Teaching Colleges in the CVC are required to have a POCR process. The Office of Distance Education seeks Academic Senate recommendation regarding how to proceed.
DISCUSSION:
1. Senate Goals 2023-24 - 15 min.
The Academic Senate identified ongoing and anticipated topics for deliberation at its fall retreat on August 25, 2023. The Academic Senate now needs use these as it identifies priorities to address during the 2023-24 academic year.
Senate Goals and Priorities - From Retreat Aug. 25, 2023
2. Generative Artificial Intelligence (AI) and Student Success: Policy Recommendations - 15 min.
Generative AI has arrived and is actively being used by students and faculty in higher education. How will we approach Generative AI at SRJC to provide faculty support for instructional design and ensure student success in the effective and ethical use of this technology? What policy/procedure, faculty professional development, and other efforts are needed? What recommendations might we make to the District, and what support might we want from the District?
3. Faculty Evaluations - 20 min.
According to the Board agenda of September 12, the All Faculty Association (AFA) and District have reopened Article 14A and 14B: Evaluations, stating they “have an interest in a fair and effective evaluation process, making changes that would improve the clarity or process. The District and AFA have an interest in negotiating the effects of recent legislation Amending Title 5 of the California Code of Regulations, to Include Diversity, Equity, Inclusion, and Accessibility Standards in the Evaluation and Tenure Review of District Employees.” In addition, the AFA side letter on Faculty Self-evaluations was extended through the fall 2023 semester. Finally, the Academic Senate has received faculty requests to discuss how faculty evaluation reviews are conducted in different modalities. What shall the Academic Senate’s recommendations be in these areas?
Form 400 Regulation Text DEIA Evaluation and Tenure Review
AFA Side Letter on Regular Continuing Evaluations (includes Self-evaluation)
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SEPTEMBER 20, 2023
LOCATION: 4638 Bertolini Senate Chambers and 628 Call (Petaluma)
CALL TO ORDER: 3:15 p.m.
LAND ACKNOWLEDGEMENT: We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate's Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized, or emailing your statement in advance to guser556@santarosa.edu, to be read by the Administrative Assistant.
MINUTES:
ADJUSTMENTS TO THE AGENDA
REPORTS:
- President's Report - N. Persons, 5 min.
- ZTC Grant Update - J. Carlin-Goldberg, 5 min.
ZTC Grant information to project
CONSENT:
None.
ACTION:
1. Wait Lists - 15 min.
New Support Document:
CCLC Inquiry Re: Wait List Policy and Procedure
Historical Support Documents from 2019 Workgroup:
Waitlist Policy 3.14.5 Strikethrough
2. District Educational Plan - R. Holcomb, 15 min.
VPAA R. Holcomb brings this request for consideration of a work group to create a new District Educational Plan from the Planning and Budget Council (PBC). Senators voted at the last meeting to recommend the number of faculty and the criteria for selection. Senators are now asked to consider who shall select the faculty and the timeline for the workgroup.
Educational Master Plan PBC Discussion May 2023
DISCUSSION:
1. Peer Online Course Review (POCR) - L. Beach, 20 min.
At the recommendation of the Academic Senate last year, SRJC has joined the California Virtual College (CVC) as both a home and teaching college. Implementation is beginning. All Teaching Colleges in the CVC are required to have a POCR process. The Office of Distance Education seeks Academic Senate recommendation regarding how to proceed.
2. Senate Goals 2023-24 - 20 min.
Senate Goals and Priorities - From Retreat Aug. 25, 2023
ADJOURNMENT (5:00)
SEPTEMBER 6, 2023
LOCATION: 4638 Bertolini Senate Chambers and 628 Call (Petaluma)
CALL TO ORDER: 3:15 p.m.
LAND ACKNOWLEDGEMENT: We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate's Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized, or emailing your statement in advance to guser556@santarosa.edu, to be read by the Administrative Assistant.
MINUTES:
ADJUSTMENTS TO THE AGENDA
REPORTS:
- President's Report - N. Persons, 5 min.
CONSENT:
None.
ACTION:
1. Wait Lists - L. Aspinall, 20 min.
The Academic Senate needs to establish a work group to revisit and revise SRJC Wait List policy and procedure and bring a proposed revision to the AS for recommendation to the District. Work was previously done in 2019 but was not brought to conclusion. Senators will be asked to consider the number of faculty, criteria for selection, timeline for this work, and who shall select the faculty.
Waitlist Policy 3.14.5 Strikethrough
CCLC Inquiry Re: Wait List Policy and Procedure
2. District Educational Plan - R. Holcomb, 20 min.
VPAA R. Holcomb brings this request for consideration for faculty participation on a work group to create a new District Educational Plan from the Planning and Budget Council (PBC). Senators will be asked to consider the number of faculty, criteria for selection, timeline for this work, and who shall select the faculty.
Educational Master Plan PBC Discussion May 2023
DISCUSSION:
1. Peer Online Course Review (POCR) - L. Beach, 20 min. At the recommendation of the Academic Senate last year, SRJC has joined the California Virtual College (CVC) as both a home and teaching college. Implementation is beginning. All Teaching Colleges in the CVC are required to have a POCR process. The Office of Distance Education seeks Academic Senate recommendation regarding how to proceed.
2. Senate Goals 2023-24
Senate Goals and Priorities - From Retreat Aug. 25, 2023
ADJOURNMENT (5:00)
AUGUST 25, 2023
LOCATION: Doyle Library, 4th floor reading room
AUGUST 16, 2023
LOCATION: Room 4638, Bertolini Senate Chambers, Santa Rosa Campus; Room 628 in the Call Building, Petaluma Campus
CALL TO ORDER: 3:15 PM
LAND ACKNOWLEDGEMENT STATEMENT: We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.
OPEN FORUM: Not to exceed 3 min. per person and 10 min. per topic. Time may be extended by the President or by approval of two-thirds of Senators present. To be added to the queue for Open Forum, please fill out the Open Forum Form and submit it to the Academic Senate's Administrative Assistant before the meeting. Options for delivering your public comment include making your own statement or asking a colleague to read your statement when recognized, or emailing your statement in advance to guser556@santarosa.edu, to be read by the Administrative Assistant.
MINUTES:
ADJUSTMENTS TO THE AGENDA
REPORTS:
- President's Report - N. Persons, 5 min.
- Curriculum Review Committee - A. Foster, 5 min.
3. Superintendent/President Welcome - A. Garcia, 5 min.
CONSENT:
None.
ACTION:
None.
DISCUSSION:
- Wait Lists - L. Aspinall, 20 min.
The Academic Senate needs to establish a work group to revisit and revise SRJC Wait List policy and procedure and bring a proposed revision to the AS for recommendation to the District. Work was previously done in 2019 but was not brought to conclusion. Senators will be asked to consider the number of faculty, criteria for selection, timeline for this work, and who shall select the faculty.
Waitlist Procedure 3.14.5P Strikethrough
Waitlist Policy 3.14.5 Strikethrough
BREAK: 5 min.
2. District Educational Plan - R. Holcomb, 20 min.
VPAA R. Holcomb brings this request for consideration for faculty participation on a work group to create a new District Educational Plan from the Planning and Budget Council (PBC). Senators will be asked to consider the number of faculty, criteria for selection, timeline for this work, and who shall select the faculty.
Educational Master Plan PBC Discussion May 2023
INFORMATION: (4:50 - 5:00)
- Accreditation Follow Up Report Draft - R. Holcomb, 10 min.
SRJC Accreditation Follow Up Report - DRAFT - 8-14-2023
ADJOURNMENT (5:00)
FUTURE AGENDA ITEMS:
- Open Forum Statements – remote?
- CRC Course Conflict - CS/BUS
- Artificial Intelligence - Policy/Procedure
- Procedure 4.3.2P (following HR response) – Fall 2023
- SRJC Option A Local Degrees
- Disposition of Professional Ethic Committee (Senate subcommittee) – Fall 2023
- Faculty Professional Development Committee (Senate subcommittee) – Fall 2023
- ACCJC Annual Report 2023 – Associate Degrees and Transfers data
- College Council Shared Governance Reorganization
- Stagger ASEC officer terms – Fall 2023
- Review/assess senate goals, general work from 2022-23 – for fall Retreat
- Trans athlete policies (KAD)