CURRENT MEETING MATERIALS, 2020-2021

This Academic Senate is created to secure the professional rights and to carry out the responsibilities of the faculty of the Sonoma County Junior College District.  The faculty have the traditional right of college faculty to participate in the governance of the college.  As specialists in specific disciplines and as experienced instructors, the participation of the faculty in the governance of the college is essential for the district’s pursuit of its mission. As professionals, the faculty have the right and a duty to set professional and ethical standards for the conduct of their profession and to promote the excellence of their profession. In order to achieve these ends and in accordance with Title 5 of the California Administrative Code, Subchapter 2, Sections 53200-53205, this Academic Senate is established.


SPRING 2021

 

May 19, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of this meeting's agenda, click here.)

CALL TO ORDER, 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – J. Fassler

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to aquinn@santarosa.edu, to be read by the administrative assistant.

MINUTES: Correction / adoption.

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson, 5 min.
  2. Call for Professional Development Coordinator – J. Saldaña-Talley, 3 min.
  3. English as a Second Language Assessment/Placement – L. Navarrette, V. Bookman, H. Vettori, 3 min.
  4. Student Government Assembly – D. Carmona Benson, 3 min.

ELECTIONS

  1. Vice President, Executive Secretary, 10 min.
    1. Vice President                                                                                                                                                        

Monica Ohkubo, candidate statement

    1. Executive Secretary

John Stover, candidate statement

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion., 3 min.                                                                                                                                                                                      

  1. Suspension of Academic Senate Ethics Procedures.

Shall the Academic Senate immediately suspend its Ethics Procedures and refer any future issues to Human Resources?

Academic Senate Ethics Procedure                                                                                                                              

  1. Approval of Revised Curriculum Writer’s Handbook                                                                                   

Shall the Academic Senate approve the April 2021 revision of the Curriculum Writer’s Handbook?

Curriculum Writer’s Handbook

Curriculum Writer’s Handbook, Summary of Revision Process

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

  1. *DEI Professional Development Workgroup Recommendations, 20 min

What shall be the recommendation of the Senate regarding the content for a mandatory DEI & Anti-Racism professional development requirement for the faculty?

DEIA PL (Professional Learning) Workgroup Recommendations

  1. Board Policy 4.3.2, Faculty Hiring: Regular and Adjunct Values Statement (Ed. Code §87360), 20 min.

Shall Board Policy 4.3.2 include a values statement, and, if so, what shall Senators advise for a draft to be created by the Executive Committee for consideration and possible adoption as early as possible during the Fall 2021 semester?

Areas of Development & Ideas from Academic Senate Discussion on 4.3.2/P, April 7, 2021

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

None.

ADJOURNMENT: 5 p.m.

 


 

May 5, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of this meeting's agenda, click here.)

CALL TO ORDER, 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – J. Carlin-Goldberg

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to aquinn@santarosa.edu, to be read by the administrative assistant.

MINUTES: 

May 5, 2021, Minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson, 5 min.
  2. Petaluma Faculty Forum – E. Simas, 5 min.
  3. English as a Second Language Assessment & Placement – A. Oliver, 3 min.
  4. Student Government Assembly – D. Carmona Benson, 3 min.

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

  1. *DEI Professional Development Workgroup Recommendations, 15 min
  2. Board Policy 4.3.2/P, Faculty Hiring: Regular and Adjunct (Ed. Code §87360)                                                                                                              
  1. Vision Statement, 20 min.

Shall Board Policy 4.3.2/P include a values statement, and, if so, what shall its content be?

  1. Recruitment, 15 min.

How shall the Academic Senate revise the recruitment section of Board Policy 4.3.2/P, to center DEI and ensure a diverse pool of candidates?

  1. Determining Areas of Strong Agreement and Areas in Need of Discussion, 20 min.

Senators will engage in a straw poll on subjects and ideas from the April 7, 2021, discussion, to determine areas of strong agreement and areas in need of robust discussion.

Support Documents:

Areas of Development & Ideas from Academic Senate Discussion on 4.3.2/P, April 7, 2021

List of Straw Poll Items

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

ADJOURNMENT: 5 p.m.

 


 

April 21, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of this meeting's agenda, click here.)

CALL TO ORDER, 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – C. Hillman

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to aquinn@santarosa.edu, to be read by the administrative assistant.

MINUTES:

April 21, 2021, Minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President's Report, J. Thompson, 5 min.
  2. Officer of Equity, L. Servais, 5 min.
  3. Accreditation – J. Russell, 5 min.
  4. Professional Development – L. Larsen, 5 min.

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

  1. *Resolution in Support of Low-Cost Materials Designation, 10 min.

Shall the Academic Senate support the resolution “Recognition of Course Sections with Low-Cost Materials Options in the SRJC Online Schedule of Classes”?

  1. Recognition of Course Sections with Low-Cost Materials Options in the SRJC Online Schedule of Classes
  1. Board Policy 4.3.2/P, Faculty Hiring: Regular and Adjunct (Ed. Code §87360), 40 min.

Beginning with the question of whether 4.3.2/P should include a values statement, provisions related to recruitment, and straw polls to determine areas of strong agreement and areas in need of robust discussion, what shall be the Academic Senate’s recommendations in the revision of the Faculty Hiring policy and procedure?

  1. Areas of Development & Ideas from Academic Senate Discussion on 4.3.2/P, April 7, 2021

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

  1. Officer Elections, Spring 2021, 10 min. 

To align election of the Vice President and Secretary with the timeline specified in the Bylaws, nominations for these two positions are now open, elections for new two-year terms will be held at the May 19 meeting, and the Senate will briefly discuss the need to revise the Bylaws to specify a solution in the event of a future mid-term officer vacancy.

ADJOURNMENT: 5 p.m.

 


 

April 7, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of this meeting's agenda, click here.)

CALL TO ORDER, 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – T. Jacobson

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to aquinn@santarosa.edu, to be read by the administrative assistant.

MINUTES:

April 7, 2021, Minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson, 5 min.
  2. Officer of Equity, L. Servais, 5 min.
  3. Low-Cost Course Designation Resolution, J. Carlin-Goldberg, C. Crawford, 5 min.
  1. Recognition of Course Sections with Low-Cost Materials Options in the SRJC Online Schedule of Classes

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.                                                                                          

  1. Support of the Board of Trustees’ Resolution in Support of Solidarity with the Asian American Pacific Islander Communities and Denouncing Anti-Asian Racism/Violence, Resolution Number 7-21 , 5 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

None.

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

  1. Board Policy 4.3.2/P, Faculty Hiring: Regular and Adjunct Ed. Code §87360, 50 min.

Senators will identify provisions of the May 2018 P/p draft that they wish to revisit as well as additional ideas for revision.

  1. May 2018 draft policy
  2. May 2018 mark-up draft procedure
  3. May 2018 clean draft of the May 2018 procedure
  4. PDF of PowerPoint presentation on Elimination of Bias in Hiring
  1. Annual Report to Accrediting Commission for Community & Junior Colleges (ACCJC), 10 min.

Dr. Jane Saldana-Talley, Vice President of Academic Affairs, and Dr. Jeremy Smotherman, Senior Director of Institutional Effectiveness, Research, and Planning, will provide a brief description of Sonoma County Junior College District’s Annual Report to ACCJC, including institution-set standards.

  1. 2021 Draft ACCJC Annual Report

ADJOURNMENT: 5 p.m.

 


March 19, 2021: Zoom ID 917 9092 6945

SPECIAL TRAINING: Elimination of Bias in Hiring & Employment

AGENDA (For a printable PDF of this meeting's agenda, click here.)

CALL TO ORDER, 12 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – K. Valenzuela

“We acknowledge that we gather at Santa Rosa Junior College on the territorial traditional land of the Pomo People in Santa Rosa and the Coast Miwok People in Petaluma, past and present, and honor with gratitude the land itself and the people who have stewarded it throughout the generations.”

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to aquinn@santarosa.edu, to be read by the administrative assistant.

WELCOME – Dr. Chong, President/Superintendent

INTRODUCTION OF PRESENTER, Laura Schulkind

PRESENTATION

Lawful Strategies for Advancing DEI in Faculty Hiring: The Essential Role of Academic Senates

BREAK, 1:40 p.m., 10 min.

PRESENTATION

ADJOURNMENT: 3 p.m.

 


 

March 17, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of this meeting's agenda, click here.)

CALL TO ORDER, 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – J. Bush

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to aquinn@santarosa.edu, to be read by the administrative assistant.

MINUTES: 

March 17, 2021, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson, 5 min.
  2. Officer of Equity, L. Servais, 5 min.
  3. Board Policy 8.2.9/P, L. Aspinall, 10 min.

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

        None.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

       None.

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

  1. Academic Senate for California Community Colleges (ASCCC) Spring 2021 Resolutions, 25 min.

A primer on ASCCC resolutions, Area meetings, Plenary, how they work together, and the role of local Academic Senates.

  1. 56th Session Resolutions, Spring Plenary
  1. Academic Senate Constitution, 30 min.

An initial opportunity for Senators to identify aspects of the Constitution that the Senate may wish to revise.

  1. Academic Senate Constitution

ADJOURNMENT: 5 p.m.

 


 

March 3, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of this meeting's agenda, click here.)

CALL TO ORDER, 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – L. Aspinall

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to aquinn@santarosa.edu, to be read by the administrative assistant.

MINUTES:

March 3, 2021, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson (10 + 1), 5 min.
  2. Officer of Equity, L. Servais (10 + 1), 3 min.
  3. Petaluma Faculty Forum Report, E. Simas, 3 min.

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion. 
None.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

  1. Task Force, DEI & Anti-Racism Faculty Professional Development (8), 25 min.

How shall the Academic Senate describe the charge and composition of the DEI & Anti-Racism Faculty Professional Development Requirement Task Force approved by the Senate at its February 17 meeting?

  1. Synthesis of Senator Comments, February 17, 2021 Senate Discussion

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

  1. *Board Policy / Procedure 4.3.2/P, Faculty Hiring: Regular and Adjunct (Ed. Code 87360), 20 min.                                                                                                                                                  Shall the Academic Senate reopen and revisit the May 2018 draft of Board Policy/Procedure 4.3.2/P?
  2. *Workgroup, Board Procedure 3.16, Credit for Prior Learning (CPL) (1, 2, 3, 5), 15 min.

Shall the Academic Senate partner with the District to create a workgroup that will produce a draft CPL procedure, for Senate consideration, and consistent with the Senate’s January 20 endorsement of a CPL procedure modeled on that of Palomar College?

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

  1. Academic Calendar, 10 min.

A description of changes to the process of creating the Academic Calendar.

  1. Memorandum of Understanding, Article 8: Academic Calendar, September 15, 2020

ADJOURNMENT: 5 p.m.

 


 

FEBRUARY 19, 2021: Zoom ID 998 6540 9984

AGENDA (For a printable PDF of this meeting's agenda, click here.)

SPECIAL MEETING of the ACADEMIC SENATE

“Special meetings may be called at the discretion of the Senate President or by written petition to the President of at least one-third of the Senate members. No business other than that for which the meeting was called may be transacted.” Bylaws, Article IV, Section 2

Technical Visit for Professional Development

Stephanie Curry, Reedley College, guest and presenter, Member of the Executive Committee, Academic Senate for California Community Colleges

CALL TO ORDER, 1:00 p.m.

LAND ACKNOWLEDGEMENT STATEMENT J. Bush

WELCOME

Dr. Chong, SRJC President / Superintendent

PRESENTATION & DISCUSSION

Professor Stephanie Curry: Parliamentary Process

ADJOURNMENT, 3 p.m.

 


 

FEBRUARY 17, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

LAND ACKNOWLEDGEMENT STATEMENT – L. Servais

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the administrative assistant.

MINUTES:

February 17, 2021, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson (10 + 1), 5 min.
  2. Student Government Assembly Report, Delashay Carmona Benson, 5 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

  1. Faculty Professional Development: Equity, Diversity, Inclusivity, & Anti-Racism (8), 25 min.                                                                                                                                          
    How shall the Academic Senate describe the types of faculty professional development that address diversity, equity, inclusion, anti-racism, and cultural competency, thereby satisfying a professional development requirement on these subjects?

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.                                                                                                                                         

  1. Senate Subgroup, Review of Constitution,  5 min. 
    Shall there be a subgroup of Senators who will facilitate review of the Constitution, soliciting from all Senators input regarding the Constitution’s internal contradictions, omissions, and needs; collect Senators’ recommendations regarding possible Constitutional revisions; and present findings to the full Senate for discussion, deliberation, and decisions regarding revision?

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present.  

  1. *Task Force, Faculty Job Announcements – J. Thompson (Ed. Code 87360), 15 min.

Shall the Academic Senate create a Faculty Job Announcement Task Force that will, by a specified date, solicit comments and ideas from the faculty, research effective practices, and present to the Senate ideas for consideration and possible endorsement?

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

  1. Ethnic Studies Department, Update – J. Saldaña-Talley and J. Thompson (1, 2, 4), 12 min.
  1. Introduction to Board Policy 4.3.2/P, Faculty Hiring: Regular and Adjunct (Ed. Code 87360) –

M. Ohkubo and J. Thompson, 30 min.

Preparatory to the March 12 training session on diversity and hiring and to clarify the scope of the work to review Board Policy 4.3.2/P, the Senate will review a short presentation that briefly summarizes the history of the Senate’s work on 4.3.2/P and identifies the categories of development (to be) included in Board Policy 4.3.2/P, and engage in a brief discussion.  

Introduction to Board Policy 4.3.2/P, Faculty Hiring: Regular and Adjunct (Ed. Code 87360)

ADJOURNMENT: 5 p.m.

 


 

FEBRUARY 3, 2021: Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the administrative assistant.

MINUTES: 

February 3, 2021, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson (10 + 1), 3 min.
  2. Lanzamiento Report, L. Larqué (4, 5, 8), 5 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda. 

ELECTIONS of Executive Committee members, 15 min.

  1. Candidate for Officer of Equity
    Lauren Servais, candidate statement
  2. Candidates for At-Large Position
    Laura Aspinall, candidate statement
    Sarah Whylly, candidate statement
  3. Candidates for Adjunct Position
    Jessica Bush, candidate statement
    Sarah Whylly, candidate statement

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.                                                                                                                                          

  1. Student Educational Rights and Privacy, Board Policy 8.2.9/P (3, 5), 5 min.

Shall there be a subgroup of Senators who will review the proposed revisions to Board Policy and Procedure 8.2.9/P and share their recommendations with the Academic Senate in a timely fashion?

  1. Board Policy 8.2.9, proposed revision 
  2. Board Procedure 8.2.9P, proposed revision

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present.  

  1. Faculty Professional Development: Equity, Diversity, Inclusivity, & Anti-Racism (8), 20 min.                    

    How shall the Academic Senate describe the types of faculty professional development that address diversity, equity, inclusion, anti-racism, and cultural competency, thereby satisfying a professional development requirement on these subjects?

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

  1. Technology and Student Privacy (5), 10 min.

A brief introduction to issues of concern regarding the impact of distance teaching technologies on student privacy.

  1. Introduction to Board Policy / Procedure 4.3.2/P, Faculty Hiring: Regular and Adjunct (Ed. Code 87360), 35 min.

The Senate shall review progress to date on the revision of the Faculty Hiring policy and procedure, address goals and values guiding this work, and determine the Senate’s process and timeline for expeditiously completing revision of 4.3.2/P.

  1. Current Board Policy 4.3.2P, Faculty Hiring: Regular and Adjunct
  2. Academic Senate Revision Draft, May 6, 2020, markup
  3. Academic Senate Proposed Changes for 4.3.2P, Side-by-Side Comparison
  4. Summary of Minutes re Faculty Hiring Policy/procedure Nov. 2017 to Feb. 2020

ADJOURNMENT: 5 p.m.

 


 

JANUARY 29, 2021, SPRING RETREAT: Zoom ID 739 337 730

AGENDA (For a printable PDF of today’s agenda, click here.)

RETREAT THEME: How does the Senate enact equity in interactions, discussions, and decision-making?

CALL TO ORDER: 10:00 am

LAND ACKNOWLEDGEMENT STATEMENT – J. Stover

OPEN FORUM. 3 min./speaker, 10 min./topic. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the administrative assistant.

WELCOME, INTRODUCTIONS, & OVERVIEW – J. Thompson, 30 m

DISCUSSION

  1. Senate Values and Hopes – M. Ohkubo & J. Stover, 40 min.

Why did you join the Senate? What do you dream for the Senate, for learning, for our community? How do our values shape the work we do?

BREAK, 5 m

  1. Defining Equity: What is it really? How do we orient ourselves to equity? – L. Servais and L. Kuwabara, 40 min.

Brave space to guide our work and an invitation into equity-work.

BREATHER, 2 min.

  1. Imagining an Equity-Embodied Senate – L. Servais and L. Kuwabara, 50 min.

Shifting paradigms: from minds and words to hearts and actions. Re-visioning Senators as allies.

LUNCH BREAK, 25 min.

  1. Engaging in Collaborative Inquiry to Move Towards Equity-Action – L. Servais and L. Kuwabara, 50 min.

Building knowledge and relationships.

BREAK, 5 min.

  1. Cultivating a Senate Culture Together.  – B. Flyswithhawks and J. Thompson, 35 min.

What is the Senate that we want to create together? How do we want to interact with each other at meetings and still get the work done?

CLOSING REMARKS – J. Thompson, 5 min.

ADJOURNMENT, 3:00 p.m.

 


 

JANUARY 20, 2021Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the administrative assistant.

MINUTES: 

January 20, 2021, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson (10 + 1); 5 min.
  2. Parliamentarian’s Report, G. Sellu; 3 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

  1. Credit for Prior Learning, Board Policy and Procedure 3.16; 20 min.

Shall the Academic Senate approve revisions to Board Policy 3.16, currently “Credit by Examination,” renaming it as “Credit for Prior Learning” (CPL) and repurposing it to conform with California Code of Regulations, title 5 §55050, effective March 20, 2020, and endorse revising Board procedure 3.16P to create a CPL procedure to be modeled on that developed by Palomar Community College and ensuring the appropriate role of discipline faculty?

  1. Board Policy 3.16 - Credit by Examination REVISED with markup Jan 12 2021
  2. California Code of Regulations, § 55050. Credit for Prior Learning
  3. Palomar Community College District Procedure AP 4235

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.                                                                                                                                                    

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

  1. *Faculty Professional Development: Equity, Diversity, Inclusivity, & Anti-Racism; 25 min.

To meet the Black Student Union’s demand that the faculty receive professional development on anti-racism, equity, diversity, inclusion, and cultural competency, shall the Academic Senate recommend, and request that AFA negotiate, such a faculty professional development requirement?    

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

  1. Board Policy / Procedure 4.3.2/p, Faculty Hiring: Regular and Adjunct; 30 min.

The Senate shall review progress to date on the revision of the Faculty Hiring policy and procedure, address goals and values guiding this work, and determine the Senate’s process for completing revision of 4.3.2/P expeditiously.

  1. Current Board Policy 4.3.2P, Faculty Hiring: Regular and Adjunct
  2. Academic Senate Revision Draft, May 6, 2020, markup
  3. Academic Senate Proposed Changes for 4.3.2P, Side-by-Side Comparison
  4. Summary of Minutes re Faculty Hiring Policy/procedure Nov. 2017 to Feb. 2020

ADJOURNMENT, 5 p.m.

 


 

FALL 2020

 

DECEMBER 16, 2020Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the administrative assistant.

MINUTES: 

December 16, 2020, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson (10 + 1); 5 min.
  2. Parliamentarian’s Report, G. Sellu; 5 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

  1. Guided Pathways (GP) Ranking, 20 min.

How shall the Academic Senate rank the GP recommendations?

  1. Guided Pathways Recommendations for Ranking (version posted for December 2 meeting)
  2. GP Recommendations in WG Order
  1. Academic Senate Executive Committee, 25 min.

What shall be the Senate’s response to the procedural misstep regarding the motion to table the ASEC Action item at the December 2 meeting? 

ELECTIONS:

  1. Vice President, Executive Secretary, Past President, 15 min.
  1. Anne Donegan, statement, candidate for Vice President
  2. Monica Ohkubo, statement, candidate for Vice President
  3. John Stover, statement, candidate for Executive Secretary
  4. Kat Valenzuela, statement, candidate for Executive Secretary
  5. Brenda Flyswithhawks, statement, candidate for Past President

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion. 5 min.                                                                                                                            

  1. Credit for Prior Learning, Board Policy and Procedure 3.16

Shall the Academic Senate approve revisions to Board Policy 3.16, currently “Credit by Examination,” renaming it as “Credit for Prior Learning” (CPL) and repurposing it to conform with California Code of Regulations, title 5 §55050, effective March 20, 2020, and endorse revising Board procedure 3.16P to create a CPL procedure to be modeled on that developed by Palomar Community College and ensuring the appropriate role of discipline faculty?

  1. Board Policy 3.16 Credit by Examination Revised Academic Senate 2020 11 12
  2. California Code of Regulations, § 55050. Credit for Prior Learning
  3. Palomar Community College District Procedure AP 4235

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

  1. Black Studies and Ethnic Studies Task Force Recommendations* (1, 2, 4); 25 min.

Shall the Academic Senate support the recommendations of the Black Studies and Ethnic Studies Task Force?  

  1. Recommendations of the Black Studies and Ethnic Studies Task Force

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

None.

ADJOURNMENT, 5 p.m.

 


 

DECEMBER 2, 2020Zoom ID 739 337 730

ZOOM RECORDING

AGENDA (For a printable PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the administrative assistant.

MINUTES: Correction / adoption.

December 2, 2020, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson (10 + 1); 3 min.
  2. Parliamentarian’s Report, G. Sellu; 3 min.
  3. Student Government Assembly, D. Carmona Benson; 3 min.
  4. Petaluma Faculty Forum Report, E. Simas; 3 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

  1. Ranking of Guided Pathways Recommendations (1, 2, 3, 4, 5, 6, 8, 9, 10); 12 min.

In what order of priority shall the Academic Senate rank the Guided Pathways Recommendations?

  1. Guided Pathways Recommendations for Ranking
  1. Academic Senate Executive Committee; 25 min.

Shall the Academic Senate add to the ASEC, on a pilot basis, an Officer of Equity and two additional at-large ASEC positions (duties to be assigned among ASEC after all ASEC positions are filled); and a Past President to serve through Spring 2022; and these positions shall be elected this Fall and begin their terms on January 19, 2021?

  1. ASEC Increase, Senate Purview, Rationale
  2. Academic Senate Executive Committee Pilot Proposal

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.                                                                                                                                         None.

BREAK, 5 min.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent* on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present. 

  1. *Credit for Prior Learning (Palomar); 15 min.                                                                                                                                                             

Shall the Academic Senate approve revisions to Board Policy 3.16, currently “Credit by Examination,” renaming it as “Credit for Prior Learning” (CPL) and repurposing it to conform with California Code of Regulations, title 5 §55050, effective March 20, 2020; and shall the Senate endorse revising Board procedure 3.16P to create a CPL procedure to be modeled on that developed by Palomar Community College and ensuring the appropriate role of discipline faculty?                          

  1. Board Policy 3.16 Credit by Examination Revised Academic Senate 2020 11 12
  2. California Code of Regulations, § 55050. Credit for Prior Learning
  3. Palomar Community College District Procedure AP 4235
  1. *Black Studies and Ethnic Studies Task Force Recommendations (1, 2, 4); 35 min.

Shall the Academic Senate support the recommendations of the Black Studies and Ethnic Studies Task Force?   

  1. Recommendations of the Black Studies and Ethnic Studies Task Force

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

None.

ADJOURNMENT, 5 p.m.

 

 


 

NOVEMBER 18, 2020: Zoom ID 739 337 730

ZOOM RECORDING

Agenda (For a printable PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the administrative assistant.

MINUTES: 

November 18, 2020, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson. (10 + 1); 2 min.
  2. Parliamentarian’s Report, G. Sellu.; 2 min.                                                                                                                             
  3. Professional Development Coordinators, T. Jacobson, L. Larsen (8); 5 min.                                                                                                                             
  4. Black Studies & Ethnic Studies Task Force, B. Flyswithhawks, G. Sellu, L. Servais; 20 min.
  1. Ethnic Studies Department Grid
  2. Overview Summary and Recommendations
  3. SRJC BIPOC Faculty and Expertise
  4. Ethnic Studies Courses SRJC Catalog 2020-2021
  5. Ethnic Studies Department Courses 1975-1977
  6. Guide to Submitting Course Outlines for C-ID Designation
  1. Fall 2020 Plenary Reports, L. Aspinall, M. Ohkubo, R. Romagnoli, G. Sellu, J. Stover, S. Whylly; 6 min.
    1. 2020, Fall Plenary Report

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

  1. Guided Pathways (GP) (1, 2, 3, 4, 5, 6, 8, 9, 10); 35 min.

Shall the Academic Senate accept the GP Workgroup recommendations, in full or in part or with amendments, for “design” and “implementation” work to be funded out of the GP budget, commencing as early as possible in Spring 2021, and being completed no later than the expiration of the GP funding; and, as GP funding may be insufficient to accomplish all approved recommendations, shall the Senate prioritize recommendations; and/or shall the Senate request that the Senate President advocate for the Administration’s providing funds needed to support design and implementation of all recommendations that the Senate endorses? 

BREAK, 5 min.

  1. Academic Senate Executive Committee (ASEC); 20 min.

Shall the Academic Senate add to the ASEC, on a pilot basis, Officers of Equity (co-chair ISSC, serve as Faculty Equity Coordinator, 2-year term), Student Learning (SLO Coordinator, 2-year term), and Professional Development (PD Coordinator, 2-year term); and a Past President to serve through Spring 2022; and shall these positions be elected this Fall and begin their terms on January 19, 2021?

  1. Academic Senate Executive Committee Pilot Proposal   

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion. 3 min.  

  1. Support for Sustainability Committee’s Letter to CalSTRS, Divestment from Fossil Fuels                                                                                                          

Shall the Academic Senate endorse the Sustainability Committee’s request to CalSTRS that it divest from fossil fuel industries?

  1. Sustainability Committee Letter to CalSTRS re Fossil Fuel Industry Divestment
  2. To: CalSTRS Board; CalSTRS: Divest from Big Oil
  3. CalSTRS perspective on fossil fuel divestment
  1. Changing Signatories on Academic Senate Exchange Bank Accounts

Shall the Academic Senate approve a change in signatories to the Exchange Bank account, to reflect changes in the positions of the Administrative Assistant and Senate officers? 

  1. Resolution to Approve Changes to Signatories, Exchange Bank, November 18, 2020

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present.  

  1. Credit for Prior Learning; 10 min.

Shall the Academic Senate approve revisions to Board Policy 3.16, currently “Credit by Examination,” renaming it as “Credit for Prior Learning” (CPL) and repurposing it to conform with California Code of Regulations, title 5 §55050, effective March 20, 2020; and shall the Senate endorse revising Board procedure 3.16P to create a CPL procedure to be modeled on that developed by Palomar Community College and ensuring the appropriate role of discipline faculty?         

  1. Board Policy 3.16 Credit by Examination Revised Academic Senate 2020 11 12
  2. California Code of Regulations, § 55050. Credit for Prior Learning
  3. Palomar Community College District Procedure AP 4235

INFORMATION: Items placed on the information agenda may involve discussion, but no action will be taken.

None.

ADJOURNMENT, 5 p.m.

 


 

NOVEMBER 13, 2020: Zoom ID 739 337 730

ZOOM RECORDING

SPECIAL MEETING of the ACADEMIC SENATE

“Special meetings may be called at the discretion of the Senate President or by written petition to the President of at least one-third of the Senate members. No business other than that for which the meeting was called may be transacted.” Bylaws, Article IV, Section 2

Technical Visit for Professional Development

Stephanie Curry, Reedley College, and LaTonya Parker, Moreno Valley College, guests and presenters,

Members of the Executive Committee, Academic Senate for California Community Colleges

CALL TO ORDER, 12:00 p.m.

WELCOME

Dr. Frank Chong, President, Santa Rosa Junior College

Vice President Pedro Avila, Student Services

Vice President Jane Saldaña-Talley, Academic Affairs

PRESENTATION & DISCUSSION

Meeting Process

Significance of 10 + 1 and Faculty Purview

Incorporating Equity, Diversity, and Inclusivity Principles into Senate work and SRJC

Improving Trust

ADJOURNMENT, 2 p.m.

 


 

NOVEMBER 4, 2020: Zoom ID 739 337 730

ZOOM RECORDING

Agenda (For a printable PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of 2/3 of those present. Options for Open Forum comments include making your own statement, asking a colleague to read your statement when recognized (please “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the Administrative Assistant.

MINUTES: 

            November 4, 2020, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1.        President’s Report, J. Thompson. (10 + 1)                                                                                                                                                                 3 min.
  2.        Parliamentarian’s Report, G. Sellu.                                                                                                                                                                              3 min.
  3.        Hispanic-Serving Institution Report, R. Holcomb (4, 5, 8)                                                                                                                                       5 min.
  4.        Accreditation Report, J. Russell, Faculty Co-Lead for Accreditation (7)                                                                                                                 3 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

CONSENT: Any senator may move any Consent item to the Action agenda to allow for discussion.                                                                                                   5 min

 

  1.       Exchange Bank Signatories                                                                                                                                 

Shall the Academic Senate approve a change in signatories to the Exchange Bank account, to reflect changes in the positions of the Administrative Assistant and Senate officers? 

Materials:

  1.        Verification of Change to Signatories for Exchange Bank Account
  1.       Approval of Ballot for Constitutional Amendment

Shall the Academic Senate approve the Election Committee’s draft of the ballot language for the proposed Constitutional Amendment regarding filling Senate vacancies?

Materials:

  1.        Draft Ballot, Constitutional Amendment, Article V, Section 1

BREAK                                                                                                                                                                                                                                             5 min

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present.

  1.        Guided Pathways Workgroup Recommendations. (1, 2, 3, 4, 5, 6, 8, 9, 10)                                                                                                         80 min.

Shall the Academic Senate accept the Guided Pathways Workgroup (GP) recommendations, in full or in part or with amendments, to be developed in “design” and “implementation” phases, with work funded out of the GP budget commencing as early as possible in Spring 2021 and being completed no later than the expiration of the GP funding; and, as GP funding may be insufficient to accomplish all recommendations, shall the Academic Senate prioritize specific recommendations; and/or shall the Senate request that the Academic Senate President advocate for the Administration’s providing additional funds needed to support design and implementation of all recommendations that the Senate endorses?

Materials:

               a. Guided Pathways Workgroup Recommendations.

               b. Guided Pathways Website Redesign Cost Estimate.

INFORMATION: Items placed on the Information agenda may involve discussion, but no action will be taken.

None.

ADJOURNMENT, 5 p.m.

 


 

OCTOBER 21, 2020: ZOOM ID: 739 337 730

Zoom Recording

Agenda (To download a PDF of today’s agenda, click here.)

CALL TO ORDER, 3:15 p.m.

OPEN FORUM: Not to exceed 3 minutes per person or 10 minutes per topic. Time may be extended by the President or by approval of two-thirds of those present. Options for delivering Open Forum comments include making your own statement or asking a colleague to read your statement when recognized (please use “raise hand” in Zoom), or emailing your statement in advance to ahopkins@santarosa.edu, to be read by the president.

MINUTES: 

October 21, 2020, minutes

ADJUSTMENTS TO THE AGENDA: Any senator may move any Consent item to the Action agenda to allow for discussion.

REPORTS

  1. President’s Report, J. Thompson. (10 + 1)                                                                                                                                                                        5 min.
  2. Parliamentarian’s Report, G. Sellu.                                                                                                                                                                                    5 min.

ACTION: Items must come from the Discussion agenda of a previous meeting or be carried over from a previous Action agenda.

None.

CONSENT: Treated collectively as one Action item. Any senator may move any Consent item to the Action agenda to allow for discussion.

None.

DISCUSSION: Following discussion, items may be moved to the Action agenda of a subsequent meeting or carried over for further discussion. A Discussion item marked as urgent on the agenda may be placed on the Action agenda for the current meeting with approval of two-thirds of those present.

  1. Guided Pathways Workgroup Recommendations. (1, 2, 3, 4, 5, 6, 8, 9, 10)                                                                                                             80 min                                                                                                 Shall the Academic Senate accept the Guided Pathways Workgroup recommendations, in full or in part, for further development in “design” and “implementation” phases, with work funded out of the Guided Pathways budget commencing as early as possible in the Spring 2021 semester and being completed no later than the expiration of the Guided Pathways funding?

INFORMATION: Items placed on the Information agenda may involve discussion, but no action will be taken.

None.

ADJOURNMENT, 5 p.m.

 


October 7, 2020

 

September 16, 2020

 

September 2, 2020

 

August 28, 2020, Fall Retreat

August 19, 2020


Spring 2021